Clinton Foundation, 2010-11-29
CLINTON FOUNDATION HIV/AIDS INITIATIVE
On Behalf of the National AIDS Commission
Terms of Reference for HIV/AIDS Supply Chain Commodities Consultant
Jakarta, Indonesia
Clinton Foundation HIV/AIDS Initiative Overview
The Clinton Foundation HIV/AIDS Initiative (CHAI)
assists countries in implementing large-scale, integrated programs to turn the
tide on the HIV/AIDS epidemic. CHAI partners with governments in developing
countries to scale-up HIV/AIDS care and treatment. The host governments take
overall responsibility for the programs; the Foundation provides technical
assistance, mobilizes human resources, and facilitates the sharing of best
practices across projects and countries. The ultimate objective in each of these
countries is to assist governments in making high-quality HIV/AIDS care and
treatment available to all who need it, and to develop replicable models for
large-scale programs in other resource-limited settings.
For more information please go to www.clintonfoundation.org
Since 2008, CHAI has supported the Indonesian
national response in various areas, including supporting MOH in strengthening
the supply chain system for HIV/AIDS testing and treatment. Specifically, CHAI supports Sub.Dit AIDS to
carry out strategic initiatives that impact multiple supply chain
functions.
In 2010, the Indonesian National AIDS Commission
(Komisi Penanggulan AIDS, or KPA) requested CHAI’s technical assistance for the
design of a supply chain system that will enable KPA to manage the data
management, forecasting, planning ordering, storage, and distribution of
HIV/AIDS prevention commodities to outlets throughout the country. To date, KPA has drafted an initial design
for the desired supply chain system.
CHAI’s role will be to provide leadership and advice to see the design
through to completion and lay the foundation for implementation.
On behalf of the KPA, CHAI is currently seeking a
short-term HIV/AIDS Supply Chain Commodities Consultant to contribute to these
efforts.
HIV/AIDS Supply Chain Commodities Consultant
Location: Based in Jakarta
Job Description:
The HIV/AIDS Supply Chain Commodities Consultant
will identify, diagnose, and resolve operational supply chain gaps to ensure
the availability of HIV Prevention Commodities distributed by KPA to a targeted
15,000 outlets by the end of 2012.
The HIV/AIDS Supply Chain Commodities Consultant
will work for KPA with technical support and supervision from CHAI to assist
the KPA team in KPA’s supply chain and logistics system development.
This is a full time position. A dynamic, systematic
and entrepreneurial individual with a proven track record in health care
commodities supply chain management is sought for this role. This is a short-term contract through June
2011, with the possibility to extend based on need and budget availability.
Responsibilities and Deliverables:
NB: Time frames are indicative and subject to
confirmation with KPA and the Commodities Consultant. However, they provide a
framework for accomplishing the agreed goals by the required deadlines.
Assessment and Design (~2 weeks)
- Conduct
an assessment on current supply chain and logistics operations to identify
improvement opportunities and implementation recommendations for KPA to manage
and support the target number of outlets
- Assess
the inputs needed, in terms of time, cost, human resources and capacity in
order to meet the target, or advise on a revised target
- Work
with KPA to finalize the supply chain system as well as a timeframe for
implementation and coverage targets.
- Collaborate
with other relevant stakeholders as necessary to ensure coordination into the
existing systems and shared understanding where the system depends on multiple
partners.
- Summarize
conclusions in writing
Development of Tools and Procedures (~2 weeks)
- With
KPA staff, develop and agree on the tools and procedures required to implement
the agreed system including but not limited to, job descriptions, SOPs,
reporting forms, performance measurement indicators etc.
- Compile
a toolkit comprising all resulting tools and procedures
Staffing (~2 months)
- Define
the human resources needed at the national, provincial, and district levels of
the KPA to support the supply chain.
- Advise
on the job description development and, if required, support the hiring of new
staff at the provincial and district levels to support commodities
distribution. If new staff are not required secure the allocation of existing
staff to carry out the tasks necessary.
Socialization and Training (~1 week)
- Assist
KPA to provide an overview of the supply chain system to key users at the
national, provincial, and district levels of KPA.
- Ensure
the rollout of trainings to provincial and district KPA staff on the
requirements of the supply chain system. Address implementation challenges as
they arise
- Document
lessons learned
Supporting, Evaluating and Refining Implementation
(~2 months)
- Using
the agreed targets and performance measurement indicators, assess the
implementation of the system in the first set of districts and provinces.
- Provide
some site level monitoring to gather feedback on the ease of implementation and
process as well as outputs
- Troubleshoot
and provide additional support where weaknesses are identified
- Document
lessons learned and revise tools and plans for future roll-out of system
Handover (~1 month)
- Ensure
that all ongoing tasks performed as Short Term Commodities Consultant are
allocated to KPA staff.
- Equip
the KPA with the necessary training on processes and tools so KPA can take on
full responsibility for the commodity management going forward.
- Ensure
that a feasible scale-up strategy is in place and that the resources required
are both clearly defined and available.
- Compile
all previous reports and respond to any additional information or analysis
requests from KPA to produce a complete tool kit for implantation and scale up
plans.
Desired Qualifications:
- Minimum
5 years of experience in supply chain operations management, especially in distribution of health commodities that
covers regional distribution and distribution to very small outlets
- Experience
in public health programs preferred, with a minimum of 3 years of experience in
designing and executing supply chain systems in resource-limited settings, and
a proven track record of impact/success.
- Experience
collaborating with team members with diverse backgrounds and skills to achieve
a goal.
- Experience
in project management
- Ability
to work in a public sector environment to accomplish goals and favorably
influence decision making processes in a diplomatic and collaborative manner
- Ability
to work independently and take initiative; excellent strategic, critical
thinking and problem solving skills required
- Ability
to communicate effectively and write a consultancy report in professional-level
English and professional-level Bahasa Indonesia
- Ability
to travel within Indonesia
- Ability
to meet deadlines, working on a tight schedule
- High
level of proficiency with Microsoft Office software, particularly Word, Excel,
and PowerPoint.
- This
position is open only for Indonesian nationals.
Salary
Commensurate with experience.
How to apply
To apply please forward a CV and cover letter detailing how your
professional experience and educational background satisfy the above
qualifications to: chaiindonesia@clintonfoundation.org before 1st December,
2010.
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