Secretary for Director

Posted : 2010-03-25
Balrich Logistics

JOB PROFILE:

Growing Logistics company, located in Cakung Cilincing (Jakarta Utara) needs candidate for the positions below :

SECRETARY FOR DIRECTOR

 

GENERAL PURPOSE

Provide personal administrative support to board of Director and the company through conducting and organizing administrative duties and activities including receiving and handling information.

MAIN JOB TASK AND RESPONSIBILITIES

Prepare and manage correspondence, reports and documentsOrganize and coordinate meetings, conferences, travel & accomodation arrangementsTake, type and distribute minutes of meetingsImplement and maintain office & filling systemsMaintain schedules and calendarsArrange, confirm appointments & meetingsTravelling with the team or management to take notes at meetings, take dictation and provide general assistance with presentationsOrganize internal and external eventsHandle incoming mail and other materialCollate informationLiaison with internal and external contactsCoordinate the flow of information both internally and externallyOperate office equipmentManage office spaceMaintain marketing presentationsCommunicate verbally and in writing to answer inquiries and provide informationPrepare and make the quotationSet up new SOP for the new projectAccompany clients during facility tourMaintain databases clients

KNOWLEDGE AND EXPERIENCE

3 years experience as secretary.Relevant training or qualificationKnowledge and experience of relevant software applications - Excel, Microsoft Word, PowerPoint, Microsoft Visio and Microsoft AccessKnowledge of administrative and clerical procedures Knowledge of business principlesProficient in spelling, punctuation, grammar and other English language skillsProven experience of producing correspondence and documentsProven experience in information and communication management Required typing speed

KEY COMPETENCIES

Verbal and written communication skillsAttention to detailConfidentialityPlanning and organizingTime managementInterpersonal skillsCustomer-service orientationInitiativeReliabilityStress tolerance

 

EDUCATION and AGE

Diploma Secretary25 - 30 years old

 

Send your resume, CV, recently photograph and other supporting document to :

 

HRD & GA Manager

Balrich Logistics

Jl. Raya Cakung Cilincing Pal II

Jakarta Utara 14140

Or

e-mail to : petrus@balrich.co.id